Marketing and Proposal Representative

Job Location(s) US-TX-Irving
Job ID
# of Openings
Sales/ Marketing
Job Type
Regular Full-Time




POSITION SUMMARY:  Provide support for the Sales, Marketing and Client Services team.  Primary duties include drafting written responses to Requests for Proposals (“RFPs”), and coordination of tradeshow/sponsorship activity including event logistics and budget tracking.  Must be a fast learner, and able to balance multiple projects in a fast-paced, deadline-sensitive environment, while maintaining a strong sense of customer service.



  • Responsible for writing First Draft of RFP responses, coordinating with Sales and cross-functional teams to deliver complete, high-quality, on-time responses to Requests for Proposals (“RFPs”)
  • Update the RFP response database as new information becomes available, including attachments such as org charts, staff bios, etc
  • Productions (printing, binding, shipping) of proposal and presentation material
  • Provide general support to Sales, Marketing & Client Services departments
  • Manage inventory of marketing collateral and giveaway items
  • Manage sponsorships and tradeshows, reserve space, coordinate set-up services timely
  • Plan corporate events
  • Track expenditures against master budget; maintain detailed records.
  • Order, maintain, and distribute office supplies
  • Special projects, as needed
  • Perform other duties assigned
  • Must be available to work occasional evenings, sometimes with short notice.
  • Must be able to fully cross-train with and provide back-up to the Marketing and Communications Manager in the preparation, generation of responses, and assembly of Request for Proposals (RFPs)
  • <5% travel





  • Bachelor’s degree in English, Business, Communications, Marketing or related field
  • Three (3) years’ experience in Marketing, Communications and/or Insurance strongly preferred.


Knowledge, Skills and Abilities:

  • Excellent written and verbal communication skills.
  • Strong prioritization and multi-tasking skills
  • Ability to work efficiently under pressure and meet tight deadlines.
  • Detail-oriented, self-starter, ability to work independently in a fast-paced environment.
  • Excellent problem-solving skills
  • Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook;
  • Graphic design capabilities preferred.
  • Responsible, proactive and well-organized, with the ability to manage multiple projects
  • Ability to interact with a wide range of internal and external clients in a professional manner
  • Strong work ethic and ability to maintain confidentiality
  • Excellent organizational, time management, and multi-tasking skills


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed